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How to Use Microsoft Office 365 like a Pro – A Beginner’s Guide

Microsoft’s core products, such as Word, Outlook, and PowerPoint, are the core tools for optimal productivity. Since Microsoft’s services are a mainstay in almost every office setting, Office 365 has made it more convenient to attain results. As of 2018, there were 155 million active Office 365 users around the world.

New users are oblivious to nifty features and applications that are included with their Office 365 subscriptions. So, if you’re an Office 365 noob, then you’re at the right place! This article breaks down some of the Office 365, so that you can use Microsoft Office 365 Like a Pro.

Setting Up and Using Microsoft 365 Like a Pro

Setting up and using Microsoft Office 365 like a Pro is a reasonably straightforward process. Office 365 is supported by Mac OS systems as well. Irrespective of the system, users must download the installation file to get started. Users need an outlook account to get started. Since Office 365 has Outlook built into it, users can create an Outlook during setup. Do note that once the users download the installation file, it will install all the applications that come with their subscription.

To access e-mails from their official company account, they must add their domain to Office 365. Speaking of fields, users also can buy domain names. The pre-requisite to doing it be the Global Administrator of a business or enterprise plan.

Office 365 Connectivity

Just like any other SaaS, Office 365 works well with internet connectivity. Office 365 has been built to work with internet connections of all types. So, even if users have a weak internet connection, they wouldn’t lose functionality.

However, remote workers are dispersed around the world. Since they aren’t on the same network, the application performance significantly differs. To mitigate this, employing SD-WAN technology would ensure the easier adoption of Office 365. SD-WAN is a virtual WAN which allows enterprises to leverage a combination of transport services. Since it is a virtual network, the WAN is hosted on the cloud. Since the majority of workers are working remotely as of 2020, WAN traffic will be relatively higher.

Therefore, to ensure maximum productivity from every worker, regardless of location, adopting SD-WAN is a must.

Secret Tips and Tricks

New users can benefit from learning all about the tricks that Office 365 has up its sleeves. Here is a list of some of the skills you may not be wary of: –

  1. SharePoint – SharePoint allows users to create custom WikiSites. Wiki Sites is a useful Knowledge Management tool as it will enable people to share ideas. Users can create their own Wiki Pages and link it together to establish reliable communication.

  2. Mentions – Mentions allows users to tag their colleagues into an e-mail conversation. So, if they want to get “Adam’s” attention, they need to use “@Adam” for Office 365 to notify Adam of the development. Office 365 only mentions the relevant information that the mentioned user needs to see.

  3. Transferring Office 365 Licenses – Office 365 allows admins to transfer licenses from one user to another. In the event where someone leaves the role, admins can assign that license to the new employee.

  4. Troubleshoot issues from Service Health Dashboard – Users are bound to run into issues with Office 365. Admins can check the “connection health” of every subscription. The Service Health Dashboard allows admins to troubleshoot problems as well as identify solutions to them.

Final Words on Using Microsoft Office 365 Like a Pro

Office 365 is an all-in-one solution for all businesses. Understanding the framework can make all the difference in a users’ work output. Therefore, companies need to employ admins who are able to use Microsoft 365 like a Pro. Since they are the first point of contact for all users on the network, admins can make the transition easier for these employees.


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